Marketing Project Coordinator

•Full-time
$26 - $33 hourly

About the Job

DK Global is the country’s premiere litigation visuals firm. We create 3D animated visual presentations for attorneys to use in demand packages, mediations, and trials. Through the creative process, we are the silent partner in putting broken lives and shattered dreams back together — one frame at a time.

WHO WE’RE LOOKING FOR:

We are looking for a Marketing Project Coordinator to play an integral role in keeping the flow of marketing projects. By helping to eliminate roadblocks and assisting the Chief Marketing Officer (CMO) with follow-up and follow-through, the Marketing Project Coordinator provides the necessary support and helps to ensure that each project is delivered on time, within budget, and with the stellar quality for which DK Global is known.

What kind of person are we looking for?

You’re organized — You’re a consummate multitasker who understands how priorities across multiple projects fit together. You subscribe to the saying, “A place for everything, and everything in its place.”
You think in systems — File naming conventions? Check. Folder organizational structures? Check. Project management workflows (e.g., Kanban, waterfall, task forecasting)? Double check.
You’re endlessly curious — You’re a sponge for information, always seeking ways to level up.
You find solutions — Task completion is a means to an end. You want to understand the challenges your to-do list needs to overcome and seek out ways to resolve them. Your mind seeks to connect the dots and understand how your role contributes to the bigger picture.
You love people — Interacting with people fuels you; talking to people, calling people, interacting with people, negotiating with people, coalition-building with people. You’re at home among creatives and individual contributors, management and executives, as well as clients.
You’re fearless — Holding people to account doesn’t scare you. You are comfortable addressing bottlenecks, sending reminders, and keeping your colleagues on track — both up and down the org chart, as well as cross-functionally.
You’re planting roots — You’re want to invest your career with a strong company and a terrific team. You want to start something long-term.
But you still want growth — This isn’t your forever role. You want to grow yourself personally and professionally. You want to make an impact.

JOB RESPONSIBILITIES:

Project Coordination

Download, set up, and maintain digital files and folder structures for marketing projects upon instruction from CMO.
Follow up with clients and project stakeholders on requested feedback, interview dates, and approvals (via phone and email).
Liaise with project team members to ensure tasks are completed on time and according to specifications.
Create and email RFQs and ICA’s for contract work on projects.
Participate in weekly forecasting meetings.
Update the forecast daily (when requested by the CMO).
Attend and participate in semiweekly marketing team huddles (take notes when necessary).
Add phone call and/or meeting notes into project communication logs.
Schedule pre-kickoff, kickoff, and milestone meetings for each project.
Schedule meetings and interviews when directed by CMO.
Take meeting notes and upload to project management platform (e.g., adding project updates, next steps, and progress daily/weekly).
Review projects for milestone meetings daily/weekly, notify the CMO of updates, and record changes to project schedules and timelines.
Create purchase requests for project assets.
Time track for POs on projects.
Add client/stakeholder feedback into project management platform from meetings and emails.
Review projects’ close out procedures are being followed on all projects.
Review and communicate time tracking errors to the CMO daily.
Assist CMO in any other tasks as necessary.
Maintain regular content calendar of eblasts, social media posts, and event activations
Negotiate prices with freelancers, including videographers, video editors, copywriters, and graphic designers
Ensure timely execution of project deliverables by in-house team, freelancers, and third-party vendors ensuring they are within scope, and within budget.
Manage and allocate resources effectively to ensure all projects have the necessary support and materials, partnering with CMO when applicable.
Additional duties and responsibilities as assigned.

Marketing Execution

Alongside CMO, other marketing team members, and stakeholders, check creative drafts for accuracy and quality against project scope and creative standards, as well as spelling, grammar, and render quality.
Contribute and coordinate edits to marketing copy drafts
Aggregate, contribute, and communicate feedback and direction to in-house creative team and freelancers, including videography, video editing drafts, copy, and graphic design drafts.
Oversee timely completion and execution of marketing projects. Monitor and report on the effectiveness of marketing projects, using data to inform future strategies and improvements.
Identify potential risks and develop strategies to address them proactively.

REQUIREMENTS AND QUALIFICATIONS:

Bachelors degree strongly preferred
Strong problem-solving skills and creative thinking capabilities
Ability to swiftly respond to a large number of demanding situations and switch gears quickly
Ability to prioritize and multi-task in a fast-paced environment with minimal supervision
Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, clients, and departments
2 years of experience in a marketing role
Outstanding interpersonal and organizational skills and attention to detail
Excellent computer skills including proficiency with Microsoft Office
Understanding of Waterfall and Agile project management frameworks a huge plus

EMPLOYEE BENEFITS:

Six annual paid holidays
Employee matching simple IRA program
Starting at one-week paid vacation
Company co-sponsored medical, dental and vision insurance
Bi-annual bonus opportunity

Job Type: Full-time

Schedule: 40+ hours per week

Compensation Range: $26 - $33 an hour depending on experience (This position is paid on an hourly basis and is eligible for overtime.)

DK Global, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

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